AI Data Handling and Providers

Effective date: January 1, 2026

Accept Mission uses AI-assisted features by connecting our software to a pre-trained large language model (LLM) through Microsoft Azure AI Foundry in a private environment. Customer data is not used to train models.

1) What AI features may process #

AI features may process only what a user submits or selects for the task, such as:

• A user prompt (for example “summarize this” or “improve this text”)
• Selected workspace content the user chooses to include (for example an idea description or comments)
• Minimal task context (for example a requested structure or format)

We aim to minimize data sent for AI processing. Users should avoid including personal data unless their organization has approved that use.

2) What is stored #

• Saved outputs: if a user saves an AI result into the platform, it becomes part of workspace content and is stored like other content.
• Prompts and temporary processing: prompts and temporary processing content are used to generate the result. They are not collected as a dataset for model training.

Accept Mission also maintains limited operational logs to run and secure the service. Access is restricted to authorized personnel.

3) Providers and training #

We do not build or train our own LLM. AI requests are processed through Azure AI Foundry in a private environment. Providers do not use customer data, prompts, or outputs to train models.

4) Customer controls #

Customers control AI usage through:

• Permissions and roles: who can access features in the workspace
• Governance: review and approval practices for how AI output is used
• Internal policies: what users are allowed to submit into AI features

5) How AI features are reviewed and approved #

AI use is managed, not ad hoc. Before releasing or materially changing an AI feature, we review:

• Purpose and workflow value
• Data minimization and access control
• Privacy and security Risk
• Human oversight and transparency (clear labeling and user review)
• Quality and safety checks

6) Report AI concerns #

To report problematic AI behavior or concerns about data handling, email: [email protected]

Include the feature used, what you were trying to do, the input (remove personal data where possible), the output, and why it is a concern.